Papertools

Papertools brings accounting, everyday business paperwork and financial insight into one connected workspace. Built for sole traders, freelancers and small businesses, it combines proper double-entry bookkeeping with practical tools for selling, purchasing, getting paid, managing staff and understanding profit.

From the first estimate to the final payment and the reports behind it, Papertools helps you manage the whole financial picture in plain language.

SALES, INVOICING AND PAYMENTS

Create estimates, invoices, sales receipts, payment receipts and credit notes with your business branding. Turn accepted quotes into invoices, track outstanding balances and keep customers informed with payment reminders. Connect Stripe to accept online card payments, with no added Papertools transaction fee; payment processor fees still apply.

PURCHASES, EXPENSES AND MILEAGE

Manage purchase orders, supplier bills, expenses, vendor credits and payment vouchers. Keep supporting receipts with your records and turn purchase orders into bills. Record business mileage using saved routes and convert trips into expenses at your chosen rate.

BANK FEEDS, MATCHING AND MULTI-CURRENCY

Connect bank feeds for supported banks, or import CSV and PDF statements. Match bank transactions to invoices, bills and expenses, reconcile your accounts and track transfers. Work with invoices, bills and bank accounts in multiple currencies, with exchange rates and foreign exchange gains and losses reflected in your books.

PAPER-AI: HELP THAT KEEPS YOU IN CONTROL

Use voice or text to ask Paper-Ai to prepare documents, find records and help you understand your numbers. Read receipts and PDF statements into information you can review, reducing repetitive entry. Paper-Ai helps with the work while you remain in control: review and approve before anything is saved or posted.

AUTOMATION AND INTEGRATIONS

Reduce repeat admin with recurring invoices, bills, pay schedules and overdue reminders. Connect online payments and bank feeds, and use webhooks to connect workspace events to your own tools and workflows.

PROJECTS AND CONTRACTS

Bring the commercial and financial sides of a job together. Organize project income, expenses and labor costs to see what each project earns. Create contracts using reusable templates, manage terms and values, collect signatures and retain the signed agreement alongside your business records.

INVENTORY AND PAYROLL

Track stock, purchases, adjustments and cost of goods sold so you can understand the margin behind your sales. Manage staff records, pay runs, deductions, employer contributions and payslips, with project labor costs contributing to a clearer picture of job profitability.

PROPER BOOKS, WITH A CLEAR WAY IN

Work with a chart of accounts, journals and a full double-entry ledger. Quick Journal turns everyday situations, such as buying equipment or putting your own money into the business, into guided accounting entries. An audit log helps you trace changes, while financial reports give you visibility into profit, cash flow, balances and outstanding amounts.

A WORKSPACE THAT FITS HOW YOU WORK

Choose Page mode to focus on one page at a time, or Desk mode to keep several pages open as tabs. Switch to dark mode, work from desktop or mobile, and organize separate businesses in separate workspaces. Team permissions and data exports support collaboration with the people who help run your business.

START FREE, WITH ROOM TO GROW

The Essential plan is free forever within its published limits. Business and Enterprise plans add capacity and advanced capabilities as your needs grow. Features and allowances vary by plan; bank feed availability depends on your bank and country.

Papertools connects the paperwork you handle every day to the accounting that helps you move forward.